Executive Assistant with hospitality background NL

As an executive assistant you will provide a high level and highly skilled administrative and secretarial/clerical support to the Executive Services Unit or to other Executive/General Management, as required. Additional Tasks:- Organize office operations and procedures for the efficient flow of work within the Executive Services Unit. - Establish and maintain effective working relations with a wide spectrum of employees, officials and the general public.- Open, read and prioritize incoming mail.Handle routine requests on own initiative.- Compose and type general correspondence as required by the Unit/Supervisor- Provide typing services to the Manager, and to subordinates and visitors as required.- Maintain appointment calendar, resolves schedule conflicts, and schedules meetings as directed.- Coordinate planning and logistics for business trips, conferences and large meetings, ensuring that all arrangements are complete and of acceptable standards, as required.- Receive visitors and phone calls, tactfully determines the nature of the call, and refers to appropriate individual or handles the business personally.- Implement procedures for schedules and coordinates the processing and maintenance of record keeping and filing systems.- Handle strictly confidential information in the most ethical/confidential manner.- Check deadlines on incoming requests to ensure office work continues to flow smoothly.- Verify invoices, process accounts and calculate and submit expense reports for the Unit or as required.- Perform other administrative duties and support duties as directed by the Supervisor Executive Services.- Negotiate rates with hotels as required.- Research on Restaurants & Hotels and handle events.- Research on gift selections & material for Executive & Corporate levels.
We are looking for someone with 3 to 5 years of high level of secretarial/administrative experience in supporting high-level managers, directors or executives is required.Additional requirements:-Must be able to communicate and comprehend accurately, clearly and concisely in English. Polished telephone etiquette.- A team player with excellent planning and organizational skills, efficient work ability, flexible attitude, and attention to detail.- The ability to juggle multiple tasks simultaneously and ability to exercise initiative and judgment, in the performance of complex, confidential and difficult duties.- Must possess strong work ethic and be able to adhere to company work hours, policies and standard business etiquette.- Familiarity with and sensitivity to the history, culture and religion of the Middle East preferred.- Ability to work on strict and short deadlines; able to set priorities and deal effectively with shifting priorities.- Fast and accurate typing ability. Proficient in MS Word, Excel, Access and PowerPoint in the Windows environment.- Fluency in English- You are service-minded with hands-on mentality, a hard worker and also a team player.
An international oil & gas organization
Match criteria: Gas, Oil & Energy, Job, Accounting, 2700 - 3200 Euro, 40 hours, Economisch, Bachelor, 2-5 yearsCompany name: Unique Multilingual Services

This position, Executive Assistant with hospitality background NL, was posted on February 6, 2012. Since this job has been published, it has been viewed 44 times.