Executive Services Assistant The Hague

Duties to be Performed

Providing a high level of executive administrative support
Organizes office operations and procedures for the efficient flow of work
Establishes and maintains effective working relations with a wide spectrum of employees, officials and the general public.
Implements procedures for schedules and coordinates the processing and maintenance of record keeping and filing systems.
Composes and types general correspondence as required by the Supervisor.
Handle strictly confidential information in the most ethical/confidential manner.
Check deadlines on incoming requests to ensure office work continues to flow smoothly.
Coordinate and finalize accommodation and transportation arrangements for MD, Corporate Management and Executive Management and others, as required.
Prepares or checks the preparation of meeting sites in advance of meetings, resolves last minute problems, tests required audio-visual equipment, inventories required materials and supplies.
Follows up on operational details throughout and after the meeting, resolving problems to assure a smooth running, professional, high quality meeting for the attendees. Maintains accurate records and accounting of meeting expenses.
Maintains appointment calendar, resolves schedule conflicts, and schedules meetings as directed.
Coordinates planning and logistics for business trips, conferences and large meetings, ensuring that all arrangements are complete and of acceptable standards.
Receives visitors and phone calls, tactfully determines the nature of the call, and refers to appropriate individual or handles the business personally.
Maintains organized filing system for the executive's correspondence, files and other records.
Performs other administrative and support duties as directed by the executive, manager or director
Opens, reads and prioritizes incoming mail.
Verifies invoices and process accounts for Corporate Management and others, as required.
Performs other duties as assigned.
High school diploma (GCSE’s, HAVO or equivalent).
5 years of high level administrative experience in supporting executive management with two years at a more senior or corporate level support, is required.
Must be able to communicate and comprehend accurately, clearly and concisely in English. Polished telephone etiquette.
A team player with excellent planning and organizational skills, efficient work ability, flexible attitude, and attention to detail.
The ability to juggle multiple tasks simultaneously and ability to exercise initiative and judgment, in the performance of complex, confidential and difficult duties.
Must possess strong work ethic and be able to adhere to company work hours, policies and standard business etiquette.  
Ability to work on strict and short deadlines; able to set priorities and deal effectively with shifting priorities
Fast and accurate typing ability. Proficient in MS Word, Excel, Access and PowerPoint in the Windows environment Hard working, multicultural, innovative.A large player in the oil & gas industry with offices all over the world.Match criteria: Job, Secretarial, To be determined, 40 hours, The Hague area, EnglishCompany name: Adams Multilingual Recruitment

This position, Executive Services Assistant The Hague, was posted on February 6, 2012. Since this job has been published, it has been viewed 34 times.